Operations & Administration Coordinator
CXC Upstream Ltd

The role

This is a varied role supporting both operational and administrative functions across the business. You'll work closely with site leadership, department managers and external suppliers to ensure day-to-day activities are well coordinated and administrative processes run smoothly.

This role would suit someone who enjoys taking ownership, thrives in a fast-moving environment and is comfortable supporting multiple priorities at once.

Key responsibilities

• Provide day-to-day administrative support to the management team
• Coordinate meetings, travel, accommodation and logistics for staff and visitors
• Maintain accurate operational records and company documentation
• Prepare reports, presentations and correspondence for management
• Support onboarding and administration for new employees and contractors
• Coordinate office supplies, equipment and facilities
• Liaise with suppliers, contractors and service providers
• Assist with procurement administration, purchase orders and invoice tracking
• Support HR, Finance and Operations teams with general administrative requirements
• Maintain organised filing systems for operational, commercial and compliance documentation
• Track action items from meetings and ensure follow-up is completed
• Identify opportunities to improve administrative processes and operational efficiency

What you'll bring

• 2+ years' experience in an administrative, operations support or office coordination role
• Excellent organisational and time management skills
• Strong written and verbal communication
• High attention to detail and accuracy
• Proficiency with Microsoft Office, particularly Excel, Word and Outlook
• Ability to prioritise multiple tasks in a fast-paced environment
• Professional approach with the ability to work across all levels of the organisation