Detail-oriented Event Coordinator with 4+ years of experience managing corporate events, fundraising galas, and product launches for 50-800 attendees
Proven track record of coordinating 25+ events annually while managing budgets up to $120,000 and achieving average cost savings of 15% through strategic vendor negotiations
Expert in crisis management and problem-solving, successfully handling last-minute venue changes, vendor cancellations, and weather emergencies while maintaining 98% client satisfaction ratings
Work Experience
Premier Corporate Events
Event Coordinator
March 2021 - Present
Coordinate 20+ corporate events annually for Fortune 500 clients, managing events from 75-500 attendees with budgets ranging from $25,000-$120,000
Negotiate contracts with 40+ vendors including venues, caterers, AV companies, and transportation services, achieving average cost reductions of 18% while maintaining service quality
Managed emergency relocation of 300-person product launch when venue flooded 6 hours before event, securing alternative location and coordinating vendor transfers with zero guest impact
Developed standardized vendor vetting checklist and timeline templates, reducing event setup time by 25% and eliminating last-minute vendor cancellations
Coordinate international conference logistics for 400 attendees from 15 countries, managing visa documentation, cultural dietary requirements, and multi-language signage
Midwest Hospitality Group
Assistant Event Coordinator
June 2019 - February 2021
Assisted in coordination of 35+ events including corporate retreats, holiday parties, and client appreciation dinners for 50-300 attendees
Managed vendor relationships and on-site logistics for wedding receptions and private celebrations, coordinating with 15+ service providers per event
Created and maintained detailed event databases tracking vendor performance, client preferences, and budget allocations for 200+ annual events
Successfully coordinated pivot of 12 in-person events to virtual format during COVID-19, maintaining 95% client retention and adapting AV requirements for online engagement
Various Clients
Freelance Event Coordinator
September 2018 - May 2019
Coordinated 8 nonprofit fundraising galas raising total of $180,000, managing volunteer teams of 20-30 people and donor cultivation events
Planned and executed corporate team-building events for local businesses, including outdoor retreats and professional development workshops for groups of 25-100
Completed Certified Meeting Professional (CMP) certification during off-season periods to enhance industry knowledge and credentials
Education
University of Wisconsin-Stout
Bachelor of Science in Hospitality Management
May 2018
Relevant Coursework: Event Planning and Management, Food Service Operations, Tourism Marketing, Budget Management
Senior Capstone: Coordinated 400-person charity auction raising $35,000 for local food bank, managing 25 student volunteers and 15 local business sponsors
Skills
Technical Skills
Event Management Software: Cvent, Eventbrite, Social Tables, RegOnline
Project Management: Asana, Monday.com, Microsoft Project